Inject a systemthat fills your books.
You opened a practice to treat patients, not to run a front desk. Aesthetika handles the booking, records, payments, and marketing on HIPAA-compliant infrastructure, and we sign a BAA with every practice.
A clinical practice and a luxury brand.
A medspa is a medical practice inside a premium retail business. Beauty software runs the front of house and leaves compliance exposed. Aesthetika runs both sides.
HIPAA handled, not homework
PHI is encrypted, access is logged, and we sign a BAA with every practice. The compliance signals stay on our side, not your to-do list.
Charts and intake, one place
Digital intake, consents, and treatment notes flow into the client profile. No clipboards, no scattered PDFs, no second system to reconcile.
Before-and-afters, secured
Store treatment photos as protected health information, tied to the right client and encrypted at rest. The category-defining feature, done safely.
No-shows and one-timers, won back
It holds a deposit on the clients who tend to no-show and gets each patient booked again when they're due. Empty chairs and one-time clients stop costing you $527 a visit.
Everything but the clinical guesswork.
Aesthetika runs the operational and revenue side of your medspa on HIPAA-compliant infrastructure. Pair it with your clinical EMR and GFE tools where you need them.
Secure client charting
Intake, consents, and treatment notes captured digitally and stored against the client record, encrypted and access-controlled.
Before-and-after photo vault
Encrypted storage for treatment photos, organized by client and visit, handled as protected health information.
Deposits and card on file
Flat-rate payments built in, with deposit enforcement on no-show risk and automatic billing for memberships and plans.
Memberships and packages
Recurring revenue that bills itself. Members visit more and spend more, and the system runs the charge and the reminder.
Instant answers, kept secure
It replies to every call and inquiry in your practice's name within a minute, so a new patient never slips away while you're with someone. Every message stays protected.
Marketing that brings patients back
Weekly content, review requests sent right after a happy visit, and campaigns that bring quiet patients back in.
Compliance built in, not bolted on.
Consumer booking tools will not sign a BAA. Beauty software treats your before-and-after photos like any snapshot. For a medical practice, that is a liability. Aesthetika treats PHI as PHI from the first tap.
- We sign a Business Associate Agreement with every practice
- PHI encrypted in transit and at rest with AES-256
- Role-based access and full audit logging on every record
- Charts and before-and-after photos stored as protected health information
The controls your advisor asks for.
Concrete safeguards, named plainly. No vague claims, no overpromising.
Signed BAA
We sign a Business Associate Agreement with every practice, specifying safeguards, breach notification, and PHI handling on termination.
AES-256 encryption
Protected health information is encrypted in transit and at rest, so records and photos are unreadable if intercepted.
Role-based access
Least-privilege access by role, with automatic session timeouts, so staff only see what their job requires.
Audit logging
Every access to a client record is recorded, giving you a complete trail of who viewed or changed what, and when.
Encrypted backups
Secure, encrypted backups and disaster recovery, so your records survive a bad day without exposing PHI.
PHI-safe by design
Charts, intake, consents, and before-and-after photos are handled as protected health information from the first tap.
Aesthetika is a HIPAA-compliant platform, and HIPAA compliance is shared. We secure the software and sign your BAA; your practice still owns its policies, training, and risk assessments. There is no government 'HIPAA certification' for software, so we never claim one.
The short answers.
Do I have to replace my EMR or GFE and telehealth tools?
No. Aesthetika runs your front desk, records, payments, and marketing on HIPAA-compliant infrastructure. It stores charts, intake, consents, and before-and-after photos, but it is not an EMR and does not do e-prescribing, good-faith exams, or telehealth. Pair it with your clinical tools where you need them.
Do you sign a Business Associate Agreement (BAA)?
Yes. We sign a BAA with every practice that handles protected health information on Aesthetika. It covers our safeguards, breach notification, and how PHI is handled and destroyed.
Are client records and before-and-after photos secure?
Yes. PHI and treatment photos are encrypted in transit and at rest using AES-256. Access is role-based with session controls, backups are encrypted, and every access to a record is written to an audit log.
Does this make my practice HIPAA compliant?
It is a shared responsibility. We provide a HIPAA-compliant platform and sign your BAA. Your practice still owns its policies, staff training, and risk assessments. There is no such thing as a 'HIPAA certified' product, so we never claim one.
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